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Board Meeting Requirements
The way the board meetings are conducted differ greatly from formal (all names must be in line with their titles, and they’re held in a room with strict rules and procedures) to informal (meetings can be held in coffee shops or members in their homes). They are open to members of the public or open to all, and they’re able to take decisions in a variety ways.
The board members must be able to make a clear decision of how decisions will be taken. It could be as easy as deciding to reach consensus, or as difficult as implementing a formal voting process that has a predetermined majority requirement.
The next requirement of the board meeting is an agenda containing all the subjects to be discussed. Agendas are typically sent early to allow members time to prepare and be ready for discussion. The agenda must strike the right balance between the evaluation of past performance and planning the future goals. It should also include time to address day-to-day issues however the focus should be on strategic discussions.
It’s also essential that the chair of the board is able to lead efficiently – ensuring that the meeting is on time, and that everyone has ample time to discuss each item, and that all questions are answered. They should ensure that the board isn’t distracted and that the discussion is beneficial to the company. The chair should invite discussion and allow a wide spectrum of opinions to be heard. The chair can also change the order or remove items from the agenda if needed.
