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How to Host a Successful Board Meeting
If you have a diverse board of directors It can be difficult to ensure that all right here opinions are considered and respected. The more you respect your board members for their time and knowledge and experience, the more they’ll participate in discussions. This is why thoughtfully planning the agenda, early distribution, a smart time of the meeting, and easy access to all necessary resources will go a long ways.
It is important to have a communication channel open with your board, even if you are not in a formal meeting. It can prevent bad news or other issues from being discussed at the very first meeting, and aid in building the bonds between directors. Additionally, allowing short interruptions in the boardroom can keep meetings productive and on schedule.
Limiting the number of subjects to be addressed at a meeting is another great way to improve the efficiency of your board meetings. Prioritizing two important issues for each meeting helps keep the discussion on track and encourages more meaningful discussions.
Board members can be frustrated when a discussion goes off-topic or is led by a single person. This can be a problem particularly if the board member has spent a lot of time in preparing for the agenda only to find their attention is being diverted by unrelated topics.
It is possible to eliminate lengthy reports and other routine tasks by encouraging committee chairs and officers to distribute summary bullet points prior to the meeting. This will allow for more time to focus on strategic discussions without the requirement for board members to listen to lengthy presentations.
