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The Benefits of a Board Room Portal
A board room portal is an online platform that is secure and allows administrators and directors to access corporate-related documents from any device. This solution provides a level of security that is not found in traditional email systems. Users need to log in using a specific profile and password. It also comes with an integrated user access control system. It also monitors the staff at data centres, uses closed-circuit monitoring, it encrypts all data and provide multi-factor authentication. This is a crucial option for organizations with sensitive data, and especially those working in the government sector.
A good board portal will assist directors in planning meetings, by allowing them access to the most current version of all reports and documents in one location. This helps save time searching through shared drives, email attachments and filing cabinets. Directors can also quickly annotate documents ahead of the meeting to ensure they are prepared for the meeting and any changes made to the board pack are instantly reflected. These boards can be used on any device, unlike PDFs.
When the board meets the minutes are created in the portal, and then circulated to the board members for approval. This helps to keep the board focussed on governance issues, instead of administrative tasks. It helps the board to be in compliance with regulations and internal governance guidelines. The agenda items voted on at the meeting can be assigned to the members and tracked, and an audit trail is recorded.
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