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Essential Tips for Virtual Board Meetings
Virtual board meetings are a wonderful alternative to physical meetings. Virtual meetings are an excellent way to get rid of the restrictions of physical meetings, whether due to time limitations or expensive travel. However, like any other board meeting, virtual meetings are not free of challenges. To ensure that you don’t fall behind and losing control of your online board meetings, here are some important suggestions to take into consideration.
Your virtual board meetings can run smoothly if you have a clear set of rules. This includes defining the best method of gaining the group’s interest (i.e. does everyone raise their hands to speak or do you employ an organized method of taking the floor). Furthermore, it is crucial to have a clear protocol for the discussion, so that each participant can contribute equally.
Making clear guidelines can help avoid any confusion that might arise during the virtual meeting. This can be accomplished by clearly defining the manner and when the chair of the board will acknowledge participants for their contributions as well as what topics are to be discussed in each item of the agenda. It is also essential to ensure that all the board members are able to see each the other in order to discuss questions and issues in a clear and concise manner.
A clearly defined set of guidelines can also help ensure that the board members are in a position to complete the tasks they are assigned during the board meeting. This can be accomplished by giving a clear task-management system that allows board members to update the status of their work and easily find relevant information on the platform.
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